Administrative Assistant

The Administrative Assistant is responsible for providing direct support to the Technical Support & Plant Manager with activities in the facility operations. Duties include ordering supplies for departments, weekly newsletter, visitor coordination, crib/spare parts ordering, mail, POAI report review, attendance administration, payment and tracking of invoices, entering blanket PO’s, month end KPI and SQDCM recording and other activities to support the Plant Manager, finance and technical support.

What you’ll do:

• Provide direct administrative support to the Technical Support Manager and Plant Manager in daily facility operations

• Order and manage departmental supplies, including crib and spare parts

• Coordinate plant visitors, including scheduling, communication, documentation, meals, and logistics

• Prepare and distribute the weekly plant newsletter

• Manage incoming and outgoing mail and related administrative tasks

• Review and support POAI reporting and follow up activities

• Administer attendance tracking in accordance with company policies

• Process, track, and support payment of invoices and financial documentation

• Enter and maintain blanket purchase orders in COUPA

• Prepare and record month end KPIs and SQDCM data

• Provide ongoing administrative support to plant leadership, finance, and technical support functions 

What is required:

• High school required, post-secondary diploma or degree in business administration

• 3 years of experience or more in an administrative/support role,

• English language proficiency is required,

• Experience with COUPA (entering PR’s),

• High level of proficiency in word/excel/powerpoint,

• Organized,

• Attention to detail,

• Goal oriented,

• Teamwork,

• Communication

 Additional information:

• This posting is for an existing vacancy.

• Compensation range for this position is between $65,000 and $70,000 annually.

What’s in it for you:

•Attractive compensation package

•Recognition awards, company events, family events, university discount options and many more perks.

•Gender Pay Equality

Autoliv uses artificial intelligence tools to assist in screening, assessing, or selecting applicants for this position. 

Autoliv is proud to be an equal opportunity employer. Autoliv does not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identify and/or expression, age, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Autoliv does business.